Students

Frequently Asked Questions

We are happy to see that you are interested in studying part of your Uppsala University degree at one of our partner universities. We also know that there is a lot of information in circulation between students. It is always great when students help each other but sometimes routines change.  Make sure to always check the source of your information here. On our Study Abroad web, www.uu.se/en/students/study-abroad/, you will find information about current calls and applications for exchange studies. Remember that some agreements are administered at a departmental level. If you are interested in any of the departmental agreements, make sure to contact the relevant department for information about their application process.

How do I apply for an exchange?

Twice a year a new call for applications will open. Deadlines are set to the middle of May and middle of November each year. The details of each call will be published when the application opens, one month before deadline. In each call you will see which universities are open for application and when studies can take place. Make sure you read the call carefully and that you follow our six step application guide.

What is the difference in applying for an exchange through my department versus through the International Office?

The International Office administers university wide agreements. These agreements usually cover most subjects at our partner universities, but there are some exceptions. Agreements at departmental level usually cover the subject relevant for that particular department. There are variations in the agreements. You can find all the agreements available in our database. Both departmental agreements and agreements with the International Office. Check with your department what partner universities they have, what the agreement covers and what the application process is.

Can I get in contact with students who have been on an exchange?

Yes, our Exchange Student Ambassadors are available on Facebook.

What can I study?

In the database all our partner universities are presented. In each presentation you can see what subjects are covered by the agreement. Please observe that when you read that an agreement covers “all subjects” that means that the agreement covers all subjects available at the partner university. Most of our partners do not have an exact correspondence of subjects to our curriculum. On the other hand they may have subjects Uppsala University do not have. You will also find information about credit systems and course levels. Each description also contains links to where you can find more information courses. It is important that you are aware that the course proposal you submit in your application for exchange studies is tentative. If you are offered an exchange you will need to make a new course selection according to the process described by your host university. When looking at courses at partner universities make sure you are also in contact with the study counsellor for your academic program at Uppsala University for advice on what courses would be suitable towards your degree.

How do I know which courses I can study at the partner universities?

In each presentation of our partner universities it will say for what subjects our agreement is valid. If an agreement states that i.e. studies in political science at Bachelor’s level is a valid subject, you can go ahead and suggest courses you find in political science at Bachelor’s level in your application for exchange studies. All our partners have different ways of publishing information about their courses. Some have course catalogues where you can search for courses while others publish entire degree programs in which you will have to look for individual courses within the degree structure. When looking at courses at partner universities make sure you are also in contact with the study counsellor for your academic program at Uppsala University for advice on what courses would be suitable towards your degree.

How do I search for a Master’s thesis project abroad?

Note that our exchange agreements are for courses at our partner universities. You may however be able to do part of your research for a graduation project/thesis an Erasmus+ internship.

How many available exchange positions do you have to each partner university?

Every year the International Office will renegotiate the number of available positions with each partner university. Negotiations are usually finished toward the closing of the application deadline, which is why there rarely is no complete list of seats available ahead of time. The negotiations always involve how many students the partner university can send to Uppsala University which is another factor we do not know ahead of time.

Why can’t I apply to all universities listed as partners in the database?

The database contains information about all partners with whom there is a valid agreement. There may be circumstances that limit our capacity to open all of them for application.

Universities on the northern hemisphere are in general open for application in October-November. Studies start the following fall semester.

Universities on the southern hemisphere are in general open for application in April-May. Studies start the following spring semester.

Other reasons that a partner university is not available for application is that there is an imbalance in the agreement. If there is a negative balance of incoming students to Uppsala University we need wait for our partner university to send more students in order to restore a one to one exchange balance.

Can I add additional documentation to my application for an exchange after the application deadline?

This usually refers to various language tests required by our partner universities. In each partner presentation you can see if the partner requires a language test for admission and when that needs to be submitted.

You cannot add a new transcript of records after the deadline.

What are my chances to be selected for an exchange?

This is a very tough question to answer. There is not enough statistical data to provide a reliable overview of continuous interest in our partner universities. Each year we notice fluctuations in popular universities. Usually universities in big cities and in English speaking countries are very popular among Uppsala University students.

I want to apply with a partner/friend, how do I do that?

You are applying for an exchange on your individual merits. Exchange opportunities will be distributed accordingly without regard for requests to be placed with a partner or friend.

I have obtained the highest grade in parts of my courses but my transcript from the Student portal does not show them. What do I do?

You can visit Student Services at Uppsala University and ask them to print a transcript in which parts of courses are visible.

How do I count my grades?

In your application you will be asked to add credits in which you received the highest possible grade (VG, 5 or AB). Some departments teach larger course packages containing a number of subunits. If you have obtained the highest grade in a subunit but not in the overall larger course package, you may count the credits from the subunits. If you are studying an academic program in a department that only grades on a Pass/Fail scale you can indicate that in your application and thus your Academic Purpose Statement will double in value instead.

I can’t find any courses for the next academic year at the partner universities I’m interested in. How can I find them?

Since applications for exchange studies need to be submitted relatively early, most of our partner universities will not yet have published their courses for the upcoming academic year. Use the course catalogues available as a guideline when making your course proposal to your application for an exchange. At this point you do not need to know the exact scheduling of each course.

The courses I want to study have prerequisites. How do I know if I can be admitted to that course or not?

Start by assessing to what level you have already studied the subject you are interested in. If the partner university is asking for a specific course as a prerequisite try to find out what that specific course covers. If you make the assessment that you have covered that same content as the content of the prerequisite in your previous studies at Uppsala University you may be able to apply for that course. Sometimes it is also an indication to check in what year the course is placed within an academic program structure. Once you arrive to the hosting university, it may be possible to talk to the responsible official for the course you wish to take to request admission, however absolutely no guarantees can be given that this strategy will work. Be aware that our partner universities own their admission process and Uppsala University cannot intervene to change a refusal for admission. Remember that there may be other reasons for refusal than meeting the required prerequisites, such as the course has simply filled up.

Should I write one Academic Purpose Statement or one for each university I have selected in my application?

You will need to submit one Academic Purpose Statement (APS) for each language you intend to do your studies in. If you, for example, only have chosen universities teaching in English you will need to submit one APS in English. If you have selected some universities teaching in, for example, English and some in Spanish you will need to submit one APS in English and one in Spanish.

What should I take in to consideration when writing my Academic Purpose Statement?

Your Academic Purpose Statement (APS) is your chance to explain how you made your choice of country, university and courses. This is where you explain how your choices relate to your current studies and your future professional/academic aspirations. Students who have received the highest points for their APS have been able to clearly show a thought through idea for their exchange. When applying for an exchange it is important to primarily show that you have a sound academic/professional reasoning for the choices you’ve made in your application. Examples of this may be course offerings, a specific research focus/tradition, pedagogical methods or if the university offers external projects in the local society of particular interest to you. Think about whether the city or country offers anything that is particular to your academic/professional development that cannot be obtained in any other location with the same language. Secondary arguments are things that can be generalized to all extended foreign experiences such as language, new culture etc.

Should I write about my Academic Purpose Statement about my first choice of university or should I write something about all my choices?

This depends on what choices you have made. Think about what decision is behind the choices you have made and describe your reasoning. If you have similar reasons for all your universities, you don’t need to repeat them. If your reasoning is different for your different choices, you will need to explain how.

I have received an offer for an exchange and accepted, what do I do now?

You will be contacted by one of our officers in the upcoming weeks. Our partner universities have different internal deadlines and we will process outgoing students from Uppsala University according to those deadlines.

 I have received an offer for an exchange and accepted, can I change my mind?

We will consider your acceptance as a definite positive response and expect you to fulfil your exchange. Should you accept and at a later stage change your mind and reject your offer any subsequent application you make for an exchange will receive a -0,1 point deduction.

Are there scholarships I can apply for?


Erasmus scholarship

If you are going to one of our European, non-Nordic, partners you will most often receive an Erasmus-scholarship. You may also be eligible for an additional scholarship for a language course before the start of the semester. Applications for Erasmus scholarships are processed separately once you have been offered an exchange and accepted your offer.

Nordplus-scholarship

For exchanges to the Nordic countries you can apply for a Nordplus-scholarship.

Other scholarships

There are a smaller number of scholarships available for specific universities or exchange programs. It is also possible to apply for scholarships via external organisations, student nations, scholarship guides found in the library and online and through the Scholarship office at Uppsala University.

How do I obtain my original transcripts after I completed my exchange?

Check with your hosting university if they will send your transcripts to us at the International Office or if you need to request them. If they are sent to us we will contact you, after you submitted your exchange report, with information on how to collect your transcript. We do encourage you to request an original transcript before leaving the partner university if possible.

How do I transfer credits to Uppsala University after my exchange?

All requests for transfer are handled by the Graduation Office at Uppsala University. Contact them well in time since a request for transfer may take some time.