For scholarship holders
Regulations for scholarship holders at Uppsala University
Monitoring of scholarships
When you have been granted a scholarship covering several terms you must monitor your scholarship each term in order to keep it. Note that you should not monitor your scholarship the term you are awarded it. For travel scholarships and most research scholarships you don’t need to monitor, see the decision letter for information about your scholarship. Read more about monitoring of scholarships.
What happens if I can’t make use of the scholarship as planned?
In some special cases, you can retain the scholarship inactive in a maximum of two terms. This means that you may maintain the scholarship during the period it is granted for even if you can't use it for one or two terms. Reasons for retaining a scholarship can be parental leave, sick leave, full-time duties with a student union or student nation or other specific reasons. Consideration of the reasons is made individually and according to the requirements of the scholarship. Illness, parental leave and the like shall be supported by a certificate.
Prolongation (extension) of scholarship holding
Prolongation means that you have the right to apply for the same scholarship that you have been granted earlier and that you may then be allowed to extend the holding period of the scholarship. The regulations for each scholarship state how long a person can hold the scholarship and also if prolongation is possible. If it is possible to extend the holding, you can only do so when the scholarship is announced and your previous holding of it has expired. You then apply for the scholarship with usual proceeding, but under the tab “Finish” you must state that you have previously been a holder of the scholarship. The person who applies for prolongation may have some priority, but the selection is always made in competition with other applicants and prolongation is never guaranteed.
Research and travel scholarships
You must use an awarded research or travel scholarship no later than one year after the date of decision (scholarships awarded from the autumn term of 2015). The funds shall be requisitioned in good time before they are to be used. Expected turnaround time is a few weeks. During the summer it can be longer. The decision letter states whether you should use the requisition form, or if the funds should be paid directly to your department through Raindance. Also read carefully if you are supposed to requisition the entire amount at once or whether it should be split into two or more payments.
Once you have used a travel scholarship you must, within three months after the travel ended, send a travel report to the Scholarships Office. The report should be approx. 1-2 A4 pages and briefly describe the contents of your journey. There is no special guide for how the report should be written. Describe what the funds were used for and how it benefited your research or the equivalent. Do not include receipts or the like.