Toolkit - Alumni Lecture

An alumnus gives a lecture on a topic related to the alumnus' acquired competence. The lecture can have a popular science angle or can touch upon technical or theoretical issues in which the alumnus holds a certain expertise. We recommend organising the event as a collaboration between an alumni association, a department and a student association.

Purpose and target groups

  • To provide students, alumni and employees at Uppsala University with increased knowledge in a specific area.
  • To give students and alumni the opportunity to create valuable contacts.
  • To give alumni the opportunity to reconnect to their department.
  • That the department resumes and fosters the relationship with its alumni.
  • That the department highlights accomplished alumni as an example of good educational quality and as inspiration for current students.
  • To inspire students to become members of Uppsala University Alumni Network after completing their studies.

Suggestions for target groups to invite

  • Students
  • Alumni
  • Faculty/Department staff
  • Alumni association/Chapter members
  • The public


  1. A moderator, preferably a person from the alumni association or department, welcomes everyone, talks briefly about the event and presents the lecturer (approx. 2 minutes).
  2. The lecturer gives a popular science lecture. In the lecture, the alumnus could also talk about memories from their time as a student in Uppsala and what has been their driving force over the years (approx. 35 minutes).
  3. The lecture ends with a moderated Q&A session. The moderator starts the session with a couple of pre-prepared questions and then takes questions from the audience (approx. 20 minutes).
  4. The lecture is followed by a mingle where the audience can continue the discussion, ask questions to the lecturer and network (approx. 45 minutes).

Find a speaker

The alumni team can assist with finding contact details for alumni. Please contact You can also get in touch with t the programme manager or study counselor at the department and see if they have tips on interesting alumni.

LinkedIn is a good tool for finding suitable alumni and a good starting point for information about the alumni's profession and where they are employed.

By being clear about what you are looking for in the alumnus speaker, it will be easier to find someone who fits.

Prepare the speaker

In order for the lecturer to prepare well, it is important that the lecturer receives information from you well ahead of the event about what you want them to talk about. You should also tell them about the conditions of the venue and which groups you expect will make up the audience.

Ask the lecturer for permission to take photographs during the lecture beforehand, and make sure it is alright to publish the presentation and the pictures on the web or in mailings after the lecture.

In order for Q&A session to get a good start, we suggest that you prepare some questions in advance that the moderator can ask. We recommend sending these to the lecturer so they can prepare their answers.