Core program participant information

Read this first:
This page is only intended for invited guests. Please do not spread this link to anyone else.

The information on this page is intended for participants/students in ISP's core program. This page contains information about:

• Visa and Residence permits
• Request for Letter of Support and Insurance certificate
• Request for Subsistence allowance
• Payment of Subsistence allowance
• Insurance - terms and conditions

Some useful information for your visit to Sweden

Visa and Residence permit (for Sweden)

The information below is for ISP core program students visiting Sweden, for students visiting other countries kindly contact your host supervisor for advise.

Visa

For shorter visits (up to 90-days), a visa is required and the application is made at a local embassy. This also applies for students that are not enrolled at the Swedish university/institution no matter the duration of the visit.

More information: https://www.migrationsverket.se/English/Private-individuals/Visiting-Sweden/Visit-Sweden-for-less-than-90-days---apply-for-a-visa.html

Residence permit

PhD students – admitted and registered at a Swedish university
Students on sandwich program that are admitted and registered at the Swedish university should apply for a residence permit for studies.

General rules:

• Validity from 3 to 24 months.
• At least 50% of the time has to be spent in Sweden.
• Each visit outside Sweden can be maximum 25% of the total duration of the validity period of residence permit.
• Each period for the residence permit has to start and end with a visit in Sweden.
• A residence permit cannot be valid during a longer period than the validity period of the holders passport.
• Can be extended

The application to the Embassy/Swedish Migration Agency has to include:

• A Letter of Admission/Invitation from the hosting Swedish university/institution.
• A Letter of Support and an Insurance Certificate from ISP (Please use the Request form on this page).
• A passport valid for the whole period for the Residence permit
• Any other document required by the Swedish Migration Agency as indicated on their website.

More information: https://www.migrationsverket.se/English/Private-individuals/Studying-in-Sweden/Higher-education/Residence-permit-for-doctoral-studies.html

PhD students – not admitted/registered at a Swedish university
Students on sandwich program that are not admitted/registered at the Swedish university should apply for a visitor’s permit.

Validity from 3 to 12 month, can not be extended.

The application to the Embassy/Swedish Migration Agency has to include:

• Certificate from the host institution in Sweden.
• Certificate from home university.
• Letter of Support and insurance from ISP (please use the Request form on this page)
• A passport valid for the whole period for the Residence permit
• Flight ticket

More information: https://www.migrationsverket.se/English/Private-individuals/Visiting-Sweden/Doctoral-exchange-students.html

Postdocs
Postdocs should apply for a residence permit as a visiting researcher. A visiting researcher is a person who has taken their doctor's degree or is qualified to start their doctoral studies and who has been invited by a Swedish institution to conduct research in Sweden.

Validity from 3 months to 4 years, full time in Sweden expected.

The application to the Embassy/Swedish Migration Agency has to include:

• The hosting agreement with the hosting institution in Sweden.
• Letter of Support and insurance from ISP (Please use the Request form on this page)
• A passport valid for the whole period for the Residence permit

More Information: https://www.migrationsverket.se/English/Private-individuals/Working-in-Sweden/Employed/Special-rules-for-certain-occupations-and-citizens-of-certain-countries/Visiting-researchers.html

Letter of Support

How to request a Letter of Support and Insurance certificate from ISP

In order to obtain the required Letter of Support and Insurance certificate the below steps have to be followed:

1. Fill in the Request Form for Letter of Support and Insurance Certificate Word, 36 kB.
2. Send the signed Request form to the relevant ISP administrator, please see below.

ISP will thereafter issue a Letter of Support and an Insurance certificate and send the requested documents to the student.

We recommend the student to start this process as soon as a study period in Sweden is set in order to avoid delays.

Request for Subsistence allowance

How to request Subsistence allowance

In order to obtain subsistence allowance the student needs to request this from ISP. The request has to be done for each separate visit or prolongation of a visit. We recommend that the request is made as soon as the visa/residence permit has been approved and travel plans are set. The below procedure should be followed:

1. Fill in the Request Form for subsistence allowance Word, 56 kB..
2. Send the signed Request form to the relevant ISP administrator, contact details here.
3. Confirm your arrival with a copy of your boarding pass to the same e-mail above.

Disbursement of subsistence allowance will only be done while the student is at the host University.

ISP has to be informed about any visit changes!

Payment of Subsistence allowance

Payment of subsistence allowance are done on a monthly basis, normally on the 25th each month.

If the student holds a bank account the allowance payment will be deposited on the account. If the student does not have a bank account the allowance will be deposited on an ICA Maestro Card. The card will be sent to the supervisor´s institutional postal address. The students have to follow the instructions that are sent with the card in order to activate the card and obtain the allowance.

Insurance

Claims to the insurance company are handled by ISP. Fill in the claim form (leave the fields for authority empty for ISP to fill in) and send it together with receipts/invoice to your contact person at ISP:

Chemistry and Mathematics: hossein.aminaey@isp.uu.se

Physics: ulrika.kolsmyr@isp.uu.se

• Terms and conditions 2021 - Insurance for foreign visitors Pdf, 544 kB.
• Claim form Pdf, 938 kB.
• Insurance for foreign visitors - A Presentation by Kammarkollegiet Pdf, 2 MB.