Invoice address and information for suppliers

E-invoices should be used in the first instance. Read more under E-invoices below.

Uppsala University has a shared invoice address.

Only the invoice and any specifications or addendums are to be sent to the invoice address.

The invoice address is:

Uppsala universitet
Invoices
Box 148
751 04 Uppsala

The invoice shall always state the reference code of the purchaser. Enter the code in the field marked “Your reference” (reference field 1) on the invoice. No other information is to be entered in this field.
Reference codes consist of 6 characters. They follow the structure of 3 digits or 3 digits directly followed (no space between) by an additional 3 characters (letters/numbers). The names of references shall be stated in another reference field or in the invoice text.

Uppsala University’s 3-part reference codes

Information to be included on an invoice

• In order for electronic invoices to be processed efficiently at Uppsala University, the following information must be included on the invoice:
• Valid invoice address
• Reference code (invoice reference)
• Reference name
• The full name of the supplier, address and organisational number/VAT number
• Invoice number
• Invoice date
• Expiry date and payment conditions
• Currency code (if not SEK)
• Invoice sum in total
• Name and price of the product/service

For Swedish suppliers the following information should also be included:

• Total VAT sum and VAT rate
• Plusgiro, bankgiro and/or bank account number
• Corporate tax card details (F-skattsedel)

For foreign suppliers the following information should also be included:

• Bank account number/IBAN and swift code (BIC), and clearing code if relevant

Incomplete invoices

If the invoice is incomplete or incorrect, i.e. it does not contain the information above, it may be returned for completion.