Purchasing and procurement
How to make a purchase of goods and services
Is the product available in the product web? If not, search in Uppsala University's agreement database or on the state framework agreements (kammarkollegiet, avropa.se).
If an item or an agreement is missing, you must either make a direct procurement or carry out a procurement assignment. Follow the process steps.
Not all goods and services are posted on the Product Website. If you can’t find what you need on the Product Website, your first recourse is to use Uppsala University’s other agreements.
Note! You need to be logged in and connected to the VPN to search the database.
If there is no agreement for the goods or services you wish to purchase in the Uppsala University framework agreements database, use the Kammarkollegiet (Legal, Financial and Administrative Services Agency) agreement.
Use the Kammarkollegiet (Legal, Financial and Administrative Services Agency) agreement.
If there is no agreement and your purchase is for less that SEK 50,000, perform a price comparison between at least two suppliers. You may then choose where to place your order. Documentation of your price comparison and conclusions must be saved at the department/equivalent and be presented on demand. Payment should be by e-invoice whenever possible.
Economic responsibility rests with the client. We assume that both financially and in terms of needs, any direct award has the approval of the head of department/equivalent.
If the value of your order is over SEK 50,000 but under SEK 700,000, your purchase constitutes a direct award of contract that must be reported in the form ELAD.
If the answer is YES, follow the instructions for implementing a direct award.
If there is no framework agreement and your purchase is over SEK 700,000, you will need to submit a procurement request to the Procurement and Purchasing Office.
The Procurement and Purchasing Office will then conduct a procurement process in consultation with you or someone else at your department/equivalent.