Disciplinary Domain delegations - Disciplinary Domain of Science and Technology
Disciplinary Domain delegations
Matters of a broad scope or that involve matters of principle should be referred to the Disciplinary Domain Board for a decision to be taken at a meeting. The Disciplinary Domain Board delegates its tasks until further notice as below.
Managers for centres with their own staff employed have delegation that corresponds to that of a head of department. Where it is relevant with regard to the centre's mission, the delegations below applies for center formations (with its own employed staff), its manager and its center board in the same way as for a department, its head of department and its department board.
Type of matter | Delegated to |
Urgent matters where a decision cannot wait for the next meeting of the Disciplinary Domain Board | Working Committee |
Teaching positions, promotion matters
Appointing search group for the appointment of professors | Working Committee, on the recommendation of the Section Dean |
Appointing search group for the appointment of associate professors or assistant professors | Department Board |
Decision on appointment profile for associate professor, assistant professor or lecturer (subject area/work duties, qualifications, assessment criteria, equality measures) | Working Committee, on the recommendation of the Department Board |
Deciding to initiate recruitment of an associate professor, assistant professor, adjunct associate professor, lecturer, adjunct lecturer, adjunct professor or visiting professor (including externally funded appointments) | Working Committee, on the recommendation of the Department Board |
Decision about advertising (when, where, how) and renewed advertising of vacancy for associate professor, assistant professor or lecturer | Head of Department |
Submitting proposal to the Vice-Chancellor for individual to fill an advertised post as professor | Working Committee, on the recommendation of the Recruitment Committee |
Submitting proposal to the Vice-Chancellor for appointing an adjunct professor | Working Committee, on the recommendation of the Recruitment Committee |
Decision to appoint a visiting professor for a period shorter than six months | Working Committee, on the recommendation of the Head of Department |
Submitting proposal to the Vice-Chancellor for the appointment of a visiting professor for six months or longer | Working Committee, on the recommendation of the Head of Department |
First- and second-cycle educational matters
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Admission numbers for the programmes | The Vice Dean for Education, in consultation with the subject coordinators and in accordance with the number of places stipulated in the operational plan. | |||||||||||||||||||||||||||||||
Admission to later stages of the educational programmes | Programme director, after preparation by study counsellor | |||||||||||||||||||||||||||||||
Establishment of a new course (determination of core data) | Relevant educational board | |||||||||||||||||||||||||||||||
Complete syllabi for new programme-wide courses as agreed by the programme boards | Senior faculty administrator upon recommendation from the programme boards; however, final decisions may be made by the relevant educational board when required | |||||||||||||||||||||||||||||||
Complete syllabi for new programme-wide course in the absence of consensus among the programme boards | Relevant educational board | |||||||||||||||||||||||||||||||
Complete syllabi for a programme-specific course | Relevant programme board, but can be decided by the responsible educational board when necessary | |||||||||||||||||||||||||||||||
Complete syllabi for freestanding courses which is not included in any program's curriculum | Senior faculty administrator upon recommendation from the relevant program board, but can be decided by the responsible educational board when necessary | |||||||||||||||||||||||||||||||
Revision of syllabi for programme-wide courses in the absence of consensus among the programme boards | Relevant educational board | |||||||||||||||||||||||||||||||
Guidelines/policy/action plan within the remit of the education boards | Educational boards. Financial frameworks are decided by the faculty board. | |||||||||||||||||||||||||||||||
Revision of syllabi for freestanding courses | Senior faculty administrator, after recommendation of the department responsible for the course | |||||||||||||||||||||||||||||||
Revision of syllabi for programme-wide courses as agreed by the programme boards | Senior faculty administrator, after recommendation of the programme boards | |||||||||||||||||||||||||||||||
Revision of syllabi, other | Relevant programme board | |||||||||||||||||||||||||||||||
Revision of programme syllabi, including study plans | Relevant educational board | |||||||||||||||||||||||||||||||
Leave from study, non-completion | Study counsellor | |||||||||||||||||||||||||||||||
Credit transfers, substitution of course etc. for Swedish courses in the Bachelor’s and Master’s level engineering programmes | Senior faculty administrator (Information: Credit transfers, substitution of course etc. for foreign courses in the Bachelor’s and Master’s level engineering programmes are handled by the Student Affairs and Academic Registry Division | |||||||||||||||||||||||||||||||
Appointment of examiner | Departmental Board of the department responsible for the course | |||||||||||||||||||||||||||||||
Decision on nomination of exchange students for faculty-wide exchange agreements | Head of the Faculty Student Services Unit |
Doctoral educational matters |
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Admitting doctoral student - funded through full-time employment at Uppsala University with eligibility based solely on academic merits - to the later part of doctoral studies if the intended period of study is longer than two years for the doctoral degree and one year for the licentiate degree, and if the candidate has been admitted to a Swedish higher education institution or intends to transfer credits from an institution in Denmark, Finland, Iceland or Norway or from an institution that is a party to the Council of Europe Convention of 11 April 1997 on the Recognition of Qualifications concerning Higher Education in the European Region. |
Head of Department |
Admitting doctoral student - with scholarship funding where agreements are in place or where the faculty board has decided that agreements are not necessary, and with scholarship funding within EU projects or other projects of a "similar nature" that fall within the scope of exceptions for scholarship funding according to Chapter 5, Section 4a of the Higher Education Ordinance (for example, Marie Skłodowska Curie scholarships and CERN doctoral students). - with SIDA funding via the International Science Programme - with the aim of finishing with a licentiate degree - with part-time employment - with employment at other universities, authorities or industry - with other employment who plans to carry out the doctoral education within the framework of their regular employment at the university - whose eligibility is partly or entirely based on ch. 7 § 39 item 3 HF, and the applicant refers to knowledge acquired in other ways (outside academy) - to the later part of doctoral studies and deciding on credit transfer when the intended study period is shorter than two years for a doctoral degree and one year for a licentiate degree, and/or if the candidate intends to transfer credits s for a programme at an institution outside of Sweden, Denmark, Finland, Iceland or Norway or at an institution that is not a party to the Council of Europe Convention of 11 April 1997 on the Recognition of Qualifications concerning Higher Education in the European Region, and/or if the candidate intends to seek credit for professional experience. |
Doctoral Education Board |
Admitting doctoral student - with scholarship funding where an agreement must be entered with the scholarship organization - with joint doctoral education, i.e., an education planned and carried out by two or more higher education institutions in cooperation according to an established agreement. |
The working committee, after preparation in the Doctoral Education Board. |
Preparation of agreement for joint education | Chair Doctoral Education Board |
Appointing supervisors | Head of Department |
Establishing subject-specific parts of general study plans | Doctoral Education Board |
Responsibility for the quality of the doctoral education, including ensuring that the language of theses is good and promoting adherence to good research practice. |
Professor responsible for doctoral education |
Grading licentiate theses | Professor responsible for doctoral education (can be delegated further) |
Responsibility for introduction to doctoral education | Head of Department, with potential delegation to Director of doctoral education |
Preparation of admission matters | Head of Department, with potential delegation to Director of doctoral education |
Preparation of the admission documentation prior to the admission of a doctoral student. | Principal supervisor, in consultation with the Rrofessor responsible for doctoral education (the responsibility can be delegated to assistant Professor responsible for doctoral education after a written delegation). |
Establishing admission basis prior to admission. | Head of Department |
Ensuring follow-up of revised individual study plans | Professor responsible for doctoral education (can be delegated to assistant professor responsible for doctoral education by written delegation). |
Approve admission documents and establish an individual study plan (at admission and for revisions without significant differences compared to the previous plan). | Professor responsible for doctoral education (can be delegated to assistant professor responsible for doctoral education by written delegation). |
Establish individual study plan (in case of revision with significant differences compared to the previous plan). |
Head of Department |
Coordination of the department’s range of courses | Director of doctoral education |
Credit transfers, previous education | Professor responsible for doctoral education |
Extension of funding for doctoral students due to parental leave, positions of trust, etc. | Administrative Director |
Information provided to professors responsible for doctoral education | Doctoral Education Board |
Range of faculty-wide doctoral courses | Doctoral Education Board |
Appointing examiners for doctoral courses | Head of Department |
Appointing examining committee, chair and opponent/external reviewer for thesis defence | Section Dean, on the recommendation of the Professor responsible for doctoral education |
Digital participation of the opponent/external reviewer and/or members of a thesis defence examining committee | Section Dean, on the recommendation of the professor responsible for doctoral education. |
Appointing external examiner for licentiate seminar | Professor responsible for doctoral education, in consultation with principal supervisor |
Decide on suspension of admission to a doctoral subject | Working Committee, after proposal from the Doctoral Education Board |
Other doctoral education matters | Working Committee |
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Funding allocation/finances
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Decisions regarding fees in accordance with special appraisals in appointment and promotion matters | Administrative Director |
Decisions on matters of an administrative nature regarding costs up to SEK 25,000 | Administrative Director |
Decisions on the use of funds at the disposal of the section deans (section funds) | Section Dean |
Decisions on balance-sheet appropriations (for organisational unit 100) | Working Committee |
Decisions on appropriations of retained funds (for organisational unit 100) | Working Committee, unless otherwise specified in the operational plan |
Decisions on the faculty’s funding of premises projects | Vice-Rector |
Decisions on the allocation/use of reserved funds in accordance with the operational plan | Working Committee, unless otherwise specified in the operational plan |
Decisions on applications for funds from the Vice-Chancellor’s strategic funds | Working Committee |
Decisions on co-funding of the Vice-Chancellor’s strategic funds | Working Committee |
Decisions on final allocation of funding for first- and second-cycle education as tasked | Working Committee |
Organisation
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Appointing professor responsible for research programme | Working Committee, on the recommendation of the Head of Department |
Appointing professor responsible for doctoral education | Working Committee, on the recommendation of the Section Dean |
Decisions on delegation from professor responsible for doctoral education to assistant professor responsible for doctoral education | Working Committee, on the recommendation of the Section Dean |
Appointing assistant programme director (except when a department is responsible for the programme) | Working Committee, on the recommendation of N or T |
Appointing faculty and industry representatives to programme boards (except when a department is responsible for the programme) | Working Committee, on the recommendation of N or T |
Appointing members through by-elections (to the Scholarships Committee, Docentship Committee, Board for Granting Distinguished University Teacher Status, educational boards) |
Working Committee |
Decision on revised instructions for a centre established by the Disciplinary Domain Board | Working Committee |
Other matters
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Submitting an opinion on applications for docent status | Professor responsible for doctoral education |
Appointing experts for granting of docent status | Section Dean, on the recommendation of the professor responsible for doctoral education |
Granting docent status | Docentship Committee |
Submitting an opinion on teaching expertise in application for distinguished university teacher status | Head of Department |
Appointing experts for granting of distinguished university teacher status | Board for Granting Distinguished University Teacher Status |
Granting distinguished university teacher status | Board for Granting Distinguished University Teacher Status |
Scholarship matters | Scholarships Committee |
Appointing/nominating members to bodies and committees | Working Committee |
Appointing award boards and deciding on the allocation of funding from certain foundations and funds according to particular delegation decisions | Working Committee |
Appointing members to the scholarships committee of the Esseen foundation for academic studies in the subject area of mathematics | Section Dean of the section for Mathematics and Computer Science |
Appointing members/professors to the Celsius-Linnaeus committee (one member per section, of which one also is chair) | Working Committee, on recommendation of the Section Deans |
Consultations; management procedures, appointment of consultation groups | Working Committee |
Drawing up instructions for monitoring and planning during the current year | Working Committee |
Decisions concerning the disciplinary domain board’s reporting to the Vice-Chancellor for the current year, operational planning for future years and the annual report for the previous year | Working Committee |