Borrowing for exhibitions

Uppsala University Library lends materials from its collections for exhibitions organized by other institutions.

Requests must be submitted using the form below no later than twelve months before the opening date of the exhibition. Before submitting your application, please read the terms and conditions for exhibition loans.

Terms and conditions for exhibition loans

Insurance and guarantees

The objects are to be insured or indemnified by the Borrowing institution against all risks from the time of their departure from UUL until they are returned and received by UUL following the closure of the exhibition.
The Borrowing institution must send a copy of the indemnity or the insurance policy to UUL not less than six (6) weeks before the objects leave UUL.
During the loan period the Borrowing institution guarantees that the objects will have immunity from jurisdiction and immunity from seizure or from any corresponding legal instrument that may be applied by national or international legislation or regulation.

Packing and transport

The objects will be packed at UUL by or under the supervision of UUL conservation staff.
The Borrowing institution must consult with their designated UUL contact prior to making any arrangements for the shipment, forwarding, or returning of the objects.
Transportation must be carried out by a specialised fine art transport company approved by both parties. Unless otherwise agreed upon, one or two couriers from UUL will accompany the loan in both directions.

Costs

The loan is subject to an administrative fee of EUR 550.
All other costs associated with the loan, including packing, crating, shipping, courier travel, accommodation, and per diem expenses, shall be borne by the Borrowing institution.

Application form for exhibition loans

* = mandatory field.

Borrowing institution * (mandatory)

Designated contact person at the Borrowing institution:

First name * (mandatory)

Last name * (mandatory)

Phone * (mandatory)

Email * (mandatory)

Items: * (mandatory)

List all items you wish to borrow. Include the call number, title, author, Alvin ID, or catalog record (if available), as well as the page number (if applicable):

Exhibition Title: * (mandatory)

The exhibition's theme: * (mandatory)

Brief description of how the borrowed items support the theme: * (mandatory)

First date of the exhibition * (mandatory)

First date of the exhibition

Select year Select month Select day

Last date of the exhibition * (mandatory)

Last date of the exhibition

Select year Select month Select day

Approximate dates for installation and removal: * (mandatory)

Attach necessary files, if needed. Only PDF files are accepted.

I have reviewed the information under “Terms and conditions for exhibition loans" above.

Processing after a request has been submitted

We will contact you with a response as soon as we have reviewed your request.

After the application has been approved, the conservator prepares a loan agreement. The document below shows the standard loan agreement template used by Uppsala University Library. The agreement must be signed no later than 4 weeks before the loan period begins.

Standard loan agreement template (pdf) pdf, 262 kB.