Book the University Main Building

The University Main Building has a number of venues available for hire for teaching, meetings and events. The largest is the Grand Auditorium. Further down this page you will find a seating plan for the auditorium.

New bookingprocess in the University Main Building

From febuary 1 2026, you must use the form further down on this page to book venues in the University Main building.

Please note. University employees should use the equivalent booking form in the Staff Gateway.

Available venues in the University Main Building

In the University Main Building, you can rent both large and small premises. There is also an exhibition area here where you can have a reception or registration.

Number of places and seating

Number of places: 1,746, 1500 people rekommended

Seating: The seating in the auditorium cannot be rearranged.

Aids and technical equipment

Computer projectors: 2
Computer
Hearing loop
Pulpit with microphone
Hand microphones: 2
Headsets: 88

Seating plan

The building has an accessible entrance from the corner of Övre Slottsgatan/S:t Olofsgatan. The building is fully accessible, with lifts to all floors and wheelchair places in lecture halls and the grand auditorium.

The grand auditorium seen from the center of the stage. The rows of benches stand in a semicircle. There are parquet seats right in front of the stage and around them are the terrace seats. The rows of benches are divided by five aisles, one of which is in the middle and leads from the entrance. The center of the stage has like a small balcony that sticks out and can be reached by stairs on either side. There are railings along the stairs. The balcony seats are covered with draperies.
The grand auditorium seen from the far right edge of the stage. A railing runs the entire length of the stage except for the small section in the middle which has stairs on both sides. The seats are divided into several levels and also have an aisle on the far left. At the back is a single row. The seats are padded long benches with backrests.
The left side of the grand auditorium as seen from the center of the stage. The draperies for the balcony seats at the back are gone. The balcony seats form a semicircle and are supported by rows of columns. A loudspeaker stands on the stage floor.
Overview of the seats in the university auditorium. There are a number of wheelchair spaces on the right hand side.

Wheel chair spaces are marked ‘HKP’ in the seating plan.

Other matters

  • A document camera is available to borrow from the service centre.
  • For every 500 participants in the auditorium there must be 3 fire safety guards.
  • The hall is equipped with lighting and sound system for speech and acoustical concerts. Contact the service centre for details on the technical equipment.

Number of places and seating

Number of places: 221 places

Seating: The seating in the lecture hall cannot be rearranged.

Aids and technical equipment

Computer projectors: 2
Computer
Document camera
Hearing loop
Video conferencing
Network connection
Whiteboard
Fixed microphones: 3
Hand microphones: 1
Headsets: 3

Hall X seen from the side. The bench rows are straight and have a slight upward slope. To the right of the rows of benches is a staircase. Three of the rows are at ground level and there are two wheelchair accessible seats. At the front are lecterns, there is a projector screen and a white board.
Hall X seen from the lectern. The rows of benches are straight and quite narrow, which means that you have the entire audience directly in front of you. On the lectern are microphones and a screen where you can control the projector and the sound system.
Hall X seen from the left side. There is a staircase next to the rows of benches on that side as well.

Number of places and seating

Number of places: 141

Seating: The seating in the lecture hall cannot be rearranged.

Aids and technical equipment

Computer projectors: 2
Computer
Document camera
Hearing loop
Video conferencing
Network connection
Whiteboard
Fixed microphones: 2
Hand microphones: 1
Headsets: 3

Hall IX seen from the side. The chair at the front. The rows of benches are divided into two sections with an aisle in the middle. They form a slightly curved arch and tilt upwards. Two of the bench rows are at ground level. There are two wheelchair spaces on the far left. The lectern consists of a pulpit and a table with some wooden chairs. Microphones are on the lectern. The projector is at the back.
Hall IX seen from the aisle in the row at the back. A staircase runs along the central aisle. Behind the board are two whiteboards and two projection screens. On each side of the lectern there are two doors which are also emergency exits.

Number of places and seating

Number of places: 102

Seating: The seating in the lecture hall cannot be rearranged.

Aids and technical equipment

Computer projectors: 2
Computer
Hearing loop
Video conferencing
Whiteboard
Pulpits with fixed microphone: 1
Hand microphones: 1
Headsets: 3

Hall IV seen from the side. At the front is the lectern with a table, chairs and a pulpit. Behind the whiteboards and projection screens. On it are microphones and a screen where you manage sound and the projector. The rows of benches form a slightly curved arch. The two front rows are at ground level and on the far right there are three wheelchair spaces. The rows behind slope slightly upwards. They are divided into three sections with two aisles with stairs.
Hall IV seen from the pulpit. It is on the right, which means that you have about two-thirds of the audience on the left. It has a microphone. The screen where you manage the technology is on the table just to the left of the pulpit. Behind the far row is a door.

Number of places and seating

Number of places: 48

The seating can be rearranged.

Aids and technical equipment

Computer projector
Computer
Whiteboard
Pulpits with fixed microphone: 1
Hand microphones: 1
Headsets: 2

Other

A document camera is available to borrow from the service centre.

Hall VIII seen from the back left corner. At the front is a lectern, a long table next to it. Behind them is a white board and projector screen. Three long tables with accompanying chairs stand in a U-formation facing the lectern. In the space between there are two more rows of tables and chairs. There are doors on both sides of the lectern.
Hall VIII seen from the wall at the back of the room.

Number of places and seating

Number of places: 48 places

Seating can be rearranged.

Aids and technical equipment

Computer projector
Computer
Whiteboard
Pulpits with fixed microphone: 1
Hand microphones: 1
Headsets: 2

Other

A document camera is available to borrow from the service centre.

Number of places and seating

Number of places: 32

Seating can be rearranged.

Aids and technical equipment

Computer projector
Computer
Document camera
Whiteboard
Hand microphones: 1
Headsets: 2

Hall I seen from the front right corner. A lectern stands at the front of the room. In front of it four rows of long tables with chairs. On the lectern there is a screen where the technology is managed. On the far wall is a projector.
Hall I seen from the back left corner. Behind the lectern is a white board and a projector screen. A door is on the far wall.

Number of places and seating

Number of places: 16 places

Seating can be rearranged.

Aids and technical equipment

Computer projector
Whiteboard

Other

The room must not be locked.

A seminar room with a table, chairs and a brown door.
Seminar room with table and chairs and a window at the far end.

Number of places and seating

Number of places: 10 places

Seating can be rearranged.

Aids and technical equipment

Computer projector
Whiteboard

A seminar room with a table and a screen and white board.
Seminar room with table and chairs. In the corner you can see hooks to hang clothes on.

Parts of the entrance hall of the University Main Building are available for hire for events such as receptions or registration. The following applies:

  • Exhibition areas can be hired in connection with hiring a room in the building. In total there are 100 square meters of exhibition area available for hire.
  • Certain areas can only be booked together with a certain room in the building.
  • Tables are available for use in the exhibition areas.
  • For fire safety reasons, tables and posters must only be placed in specified locations.

In order to book an exhibition area, contact University Main Building bookings and service centre

Booking terms, rules and safety regulations

Before booking a venue in the University Main Building, please read the booking terms, rules and safety regulations.

Companies and organisations must have written permission from Uppsala University for any commercial photography or filming in the University Main Building. Such permission is granted sparingly to actors whose activities and goals are in line with Uppsala University’s basic values. Private individuals are free to photograph and film in the building for their own private use.

To apply for permission to photograph or film, send an email to universitetshuset@uu.se. The email must state clearly:

  • The purpose of photography/filming
  • Which parts of the building that you wish to use
  • Who is responsible for the photography and a contact person on site

For use of the building outside normal opening hours there is an extra cost for staff.

  • No consumption of food and beverages other than water is allowed in the Grand Auditorium or any of the other bookable rooms in the University Main Building.
  • Light snacks and drinks are allowed in the foyer in connection with concerts, conferences and other events. The organiser of the event is primarily to use services provided by Café Alma - Cajsa's Kök.
  • Special permission from the Academy Steward’s Office is required if you wish to serve food or drinks from another company, see the code of conduct for the University Main Building.
  • In order to serve alcoholic drinks, the organiser must apply for a permit through Café Alma or the company being hired.

Contact information to Cajsa's Kök
E-mail: info@cajsas-kok.se Telephone: 018-130 190

Cancellation by client

There is a 30 day deadline for free cancellation. If cancellation occurs less than 30 days before the booked date, the client will be charged for all costs.

Cancellation by Uppsala University

Uppsala University reserves the right to rebook or cancel confirmed bookings if required by events involving the Vice-Chancellor. The University undertakes to inform the client as soon as possible if any booking conflict occurs and to repay any costs that have been charged. The University is not responsible for any other added
costs or inconveniences that arise from the cancellation.
In unforeseeable circumstances such as war, riots, stoppage of work, blockades, fire, explosions or other occurrences that are beyond Uppsala University’s control, the University is relieved of all responsibilities stated in the confirmation and of any obligation to pay damages.

Booking of the Grand Auditorium and dressing rooms

Charges for use of the Grand Auditorium are per day or per half day. For half day charging, the booking must fall within one of the following intervals: 08:00 - 14:00 or 16:00 - 23:00. If dressing rooms are needed, they should be booked at the same time as the Grand Auditorium and are charged for per day.
Please note that preparation and finishing up time needs to be included in the booked time. Uppsala University reserves the right to revise prices.

Billing

Unless otherwise agreed, payment will be due after the event. An invoice will be sent out the following month.

Additional charges of staff

If bookings occur outside office hours (08:00 – 17:00), charges for necessary staff will be added. This also applies to scheduled teaching outside the regular office hours.

Costs for sound and light technicians, rented equipment and additional building staff will be charged to the client.

Regulations for the University Main Building pdf, 132 kB.

Regulations for rental of the Grand Auditorium in the University Main Building pdf, 128 kB.

The Security Department at Uppsala University has developed a new methodological guide for event organisers at the university.

  • When booking venues in the University Main Building, it is important that the organiser reads through all documents and checklists.
  • The organiser is required to register upcoming events. This must be done no later than ten working days before the event takes place and is carried out by completing the form at the page for event security.
  • It is the responsibility of the hirer to establish whether the event requires notification or a permit from the police. Further information is available on the Swedish Police Authority’s page on organising events and applying for permits. Please remember to submit applications well in advance, as processing times may vary depending on workload.

Information, checklists and the form is available on Uppsala University’s page Event security.

Booking requests for a venue in the University Main Building can only be submitted through this form. The booking is not final until it has been confirmed by us via email.

  • The start time is when the organiser arrives at the University Main Building and the end time is when the organiser leaves the building.
  • If the event is to be held outside normal opening hours of the University Main Building there is an extra cost for staff.
  • Please read all terms and conditions for renting a venue in the University Main Building before submitting your booking request.
  • Make sure to complete the form as thoroughly as possible to help minimise the processing time.

Please note. University employees should use the equivalent booking form in the Staff Gateway.

Contact details for the person responsible for the booking and payment

Contact details for the person responsible for the booking and payment
Example: Conference, meeting, lecture etc.
The total amount of participants you excpect to take part in the event (excluding the organisor/staff)
Describe your venue requirements as thoroughly as possible. Include your needs for different equipment such as possibilty to have online meetings, flexible seating, lecture hall seating, other technical equipment, number of seats etc.
Describe your needs as thoroughly as possible. Additional costs for staff is applied for bookings after 5.00 p.m on weekdays, as well as weekends/public holidays.

Are you in need of the hallway for coffee/lunch/mingle during the event?  * (mandatory)

Are you in need of the hallway for coffee/lunch/mingle during the event?
We need this information in order to reserve the hall. Catering is booked through Café Alma - Cajsa's kök once the venue booking has been confirmed.

Are you in need of the hallway for displaying posters, registration or something with similar purpose?

Are you in need of the hallway for displaying posters, registration or something with similar purpose?
It is possible to book parts or the whole hallway, depending on need and availability.

Do you need technical support during the event? * (mandatory)

Do you need technical support during the event?
Bookings for the auditorium need technician. Setup support is included for bookings of lecture halls. Additional technical support is available for an extra cost.

Would you like to book the cloakroom? * (mandatory)

Would you like to book the cloakroom?
We can offer one wardrobe, bookable attended or unattended.
For example, if a controversial topic will be discussed or if it is an open event. A link to the risk assessment can be found under the section "safety and riskassesment"

I have read and understand the rules and booking conditions for the University Main Building * (mandatory)

I have read and understand the rules and booking conditions for the University Main Building

By completing and submitting this form, you agree to Uppsala University processing your personal data in accordance with the General Data Protection Regulation (GDPR). We save your personal data only as long as the purpose of the processing requires, or as long as required by law, after which they are deleted.

Uppsala University reserves the right to decline requests from companies and organisations to hire the University Main Building or part of the building. The purpose of the University Main Building is primarily to offer venues for teaching and events that are part of the University’s own activities.

  • Catering is ordered through cajsa's kök after confirmed booking
  • Please note that food and drinks are not allowed in the lecture halls and the grand auditorium.

In the University Main Building

In the basement of the University Main Building you will find Cajsa's Kök - Café Alma.

Contact Cajsa's Kök to book catering for events in the building. Email: info@cajsas-kok.se Phone: 018-130 190

Café Alma offers lunch and coffee on weekdays. For lunch menu and opening hours, visit Cajsa's Kök - Lunch, Café Alma.

It is also possible to rent the Café for dinners, more information at Cajsa's Kök - Festlokal, Café Alma.

Street address

Biskopsgatan 3
753 10 Uppsala

Accessible entrance available from Övre Slottsgatan 7D.

Map

Contact

Bookings

If you want to book a venue or if you have questions about booking terms or activities in the University Main Building, please contact the University Main Building’s bookings desk universitetshuset@uu.se, tel. +46 18 471 49 62.

The University Main Building management

If you have questions about activites, tech equipment such as lights or sound systems, or general questions about the building, please contact the University Main Building’s staff, tel. +46 18 471 17 15.

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