Book the University Main Building

• The start time is when the organiser arrives at the University Main Building and the end time is when the organiser leaves the building.
• If the event is to be held outside normal opening hours of the University Main Building there is an extra cost for staff.
• Please provide as much detail as possible about the event and your needs in the booking request.

Companies and organisations must have written permission from Uppsala University for any commercial photography or filming in the University Main Building. Such permission is granted sparingly to actors whose activities and goals are in line with Uppsala University’s basic values. Private individuals are free to photograph and film in the building for their own private use.

To apply for permission to photograph or film, send an email to universitetshuset@uu.se. The email must state clearly:

• The purpose of photography/filming
• Which parts of the building that you wish to use
• Who is responsible for the photography and a contact person on site

For use of the building outside normal opening hours there is an extra cost for staff.

• No consumption of food and beverages other than water is allowed in the Grand Auditorium or any of the other bookable rooms in the University Main Building.
• Light snacks and drinks are allowed in the foyer in connection with concerts, conferences and other events. The organiser of the event is primarily to use services provided by Café Alma.
• Special permission from the Academy Steward’s Office is required if you wish to serve food or drinks from another company, see the code of conduct for the University Main Building.
• In order to serve alcoholic drinks, the organiser must apply for a permit through Café Alma or the company being hired.

Cancellation by client

There is a 30 day deadline for free cancellation. If cancellation occurs less than 30 days before the booked date, the client will be charged for all costs.

Cancellation by Uppsala University

Uppsala University reserves the right to rebook or cancel confirmed bookings if required by events involving the Vice-Chancellor. The University undertakes to inform the client as soon as possible if any booking conflict occurs and to repay any costs that have been charged. The University is not responsible for any other added
costs or inconveniences that arise from the cancellation.
In unforeseeable circumstances such as war, riots, stoppage of work, blockades, fire, explosions or other occurrences that are beyond Uppsala University’s control, the University is relieved of all responsibilities stated in the confirmation and of any obligation to pay damages.

Booking of the Grand Auditorium and dressing rooms

Charges for use of the Grand Auditorium are per day or per half day. For half day charging, the booking must fall within one of the following intervals: 08:00 - 14:00 or 16:00 - 23:00. If dressing rooms are needed, they should be booked at the same time as the Grand Auditorium and are charged for per day.
Please note that preparation and finishing up time needs to be included in the booked time. Uppsala University reserves the right to revise prices.

Billing

Unless otherwise agreed, payment will be due after the event. An invoice will be sent out the following month.

Additional charges of staff

If bookings occur outside office hours (08:00 – 17:00), charges for necessary staff will be added. The price for the Grand Auditorium always includes; one member of building staff. This also applies to scheduled teaching outside the regular office hours.

Costs for sound and light technicians, rented equipment and additional building staff will be charged to the client.

Regulations for the University Main Building Pdf, 132 kB.

Regulations for rental of the Grand Auditorium in the University Main Building Pdf, 128 kB.