Book a venue - event

The Event and Venue Booking Service assists you with booking venues at the Ångström Laboratory for seminars and meetings that align with Uppsala University’s vision – to be a place where knowledge, culture and open discussion come together, founded on scientific integrity.

You can contact the Event and Venue Booking Service via mail.

Sustainable events

Sustainability is a central aspect of event booking at the Ångström Laboratory. We provide support to help you make your event as environmentally responsible and resource-efficient as possible.

Ideas for sustainable events

Some simple and easily implemented actions to make your event more sustainable include:

Serve vegan or vegetarian food, preferably using seasonal ingredients.
Avoid single-use items for food and beverages and/or choose eco-labelled alternatives.
Plan sorting of waste generated by the event. The Event and Venue Booking Service can help with planning the waste sorting and provides signage and waste-sorting bins.
For information to be communicated before, during and after the event, consider whether it can be shared digitally instead of being printed as posters or paper handouts. Our AV technicians can often suggest innovative solutions for digital information sharing during events.
Enable digital participation, especially for attendees who would otherwise need to travel long distances. We offer premises that are particularly well suited for hybrid meetings.
Send information in advance on how to travel to the event in a sustainable way. Recommend carpooling for those who need to drive.
If you plan to offer goodie bags, consider both packaging and contents carefully. Focus on items that are useful rather than disposable; good alternatives include locally produced food or drinks, high-quality branded products, or digital gifts such as a ticket or a discount code.

The Event and Venue Booking Service is happy to provide information and recommendations to make your sustainability planning for events as smooth as possible.

How do I make a booking?

Email the Event and Venue Booking Service with the following information:

preferred venue and/or event area
proposed date and time
requirements for event equipment
invoicing details, such as organisation number, invoice address and invoice reference

When can the premises be booked?

Teaching always takes priority in lecture halls. Only once teaching has been scheduled can other bookings be made. If you wish to book a venue well in advance, it is usually easier to find availability during weekends, evenings, academic breaks, or periods with reduced teaching activity, such as examination periods, which always take place at the end of teaching blocks.

Please contact us at the Event and Venue Booking Service via mail with an enquiry, and we will be happy to help you check availability, even if the date is far in the future.

Which venues can be booked?

We offer a wide range of venues in various sizes and with different types of equipment. These include, among others, an auditorium seating 320 people, three flexible lecture halls that can be reconfigured for activities such as workshops, ALC rooms with interactive screens, and lecture halls suitable for digital poster exhibitions.

If the number of participants is fewer than 30, you can book one of the Ångström Laboratory’s meeting rooms.

Lecture Halls and Meeting Rooms

The Ångström Laboratory consists of ten buildings. Bookable rooms and facilities are available in Buildings 1, 2, 4, 6, 8, 9 and 10. The map alongside shows the location of each building.

Further information about the rooms that can be booked, as well as the equipment available in them, can be found under the tabs below.

Map over houses at the Ångström Laboratory

Zoom image

Rooms in building 1

Building 1

10101 (Siegbahnsalen): chalk boards/whiteboards with adjustable heights, big LED wall, side screens (2 pcs), document camera, wireless and handheld microphones (2 pcs), wireless headsets (2 pcs), podium microphones (5 pcs), Catchbox microphones (2 pcs), preview monitor, connection for external computer with sound (HDMI connection with adapter ring), video conference (1 camera lecturer), video conference (1 camera audience), hearing loop. View room photo jpg, 4 MB..

10132 (Häggsalen): chalk boards/whiteboards with adjustable heights, two big screens, document camera, e-meeting equipment (Zoom), ceiling microphones (2 pcs), Catchbox microphones (2 pcs), connection for external computer with sound (HDMI connection with adapter ring), hearing loop. View room photo jpg, 4 MB..

10134 (Polhemsalen): chalk boards/whiteboards with adjustable heights, two big screens, document camera, e-meeting equipment (Zoom), ceiling microphones (2 pcs), Catchbox microphones (2 pcs), connection for external computer with sound (HDMI connection with adapter ring), hearing loop. View room photo. View room photo jpg, 3 MB..

10234 (Mellanrummet): whiteboard, large passive screen, fixed e-meeting equipment (Zoom), USB-C and HDMI connectivity.

10238 (Beurlingrummet): whiteboard, large passive screen, fixed e-meeting equipment (Zoom), ceiling microphone, loudspeakers, USB-C and HDMI connection.

10239 (Rosettarummet): whiteboard, large passive screen, fixed e-meeting equipment (Zoom), USB-C and HDMI connectivity.

11134, analogue ALC room: whiteboard at each group, two big screens, microphones, Catchbox-microphone, hearing loop (IR transmitter/reciever).

11137, analogue ALC room: whiteboard at each group, two big screens, microphones, Catchbox-microphone, hearing loop (IR transmitter/reciever).

11167: height-adjustable chalkboard, large passive screen, fixed e-meeting equipment (Zoom), USB-C and HDMI connectivity.

12167: height-adjustable chalkboard, large passive screen, fixed e-meeting equipment (Zoom), USB-C and HDMI connectivity.

12630: whiteboard, projector, e-meeting equipment (Zoom), USB-C and HDMI connectivity.

13167 (Södra fakultetsrummet): interactive screen (ALC 86"), fixed e-meeting equipment (Zoom), ceiling microphone, loudspeakers, USB-C and HDMI connection. View room photo jpg, 3 MB..

Rooms in building 2, 4 and 6

Building 2

2001: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

2002: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

2003: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

2004: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

2005: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

Building 4

4001: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

4002: chalk boards/whiteboards, interactive screen (ALC 86"), connection for external computer with sound.

4003: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

4004: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

4005: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

4006: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

4007: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

4101: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit.

4102: projector, whiteboard.

4103: projector, whiteboard.

4104: projector, whiteboard.

Building 6

6K1101: whiteboard, projector.

6K1107: whiteboard, projector.

6K1113: screen, hearing loop.

6K1123: screen.

Rooms in building 8 and 9

Building 8

80101: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit. View room photo jpg, 4 MB..

80109, analogue ALC room: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit. View room photo jpg, 4 MB..

80115: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit. View room photo jpg, 4 MB..

80121: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit. View room photo jpg, 4 MB..

80127: chalk boards/whiteboards, projector, e-meeting equipment (Zoom), hearing loop through bookable unit. View room photo jpg, 4 MB..

Building 9

90101: chalk boards/whiteboards, projector, loudspeakers, HDMI connection with adapter ring, hearing loop. View room photo jpg, 4 MB..

90102: chalk boards/whiteboards, projector, loudspeakers, HDMI connection with adapter ring, hearing loop. View room photo jpg, 4 MB..

90103, digital ALC room: interactive screens (ALC, 8 pcs), projector, loudspeakers, HDMI connection with adapter ring, hearing loop. View room photo jpg, 4 MB..

90104: whiteboard, two big screens, HDMI connection with adapter ring.

90106, digital ALC room: whiteboard, interactive screens (ALC, 5 pcs), projector, loudspeakers, HDMI connection with adapter ring, hearing loop. View room photo jpg, 4 MB..

Rooms in building 10

Building 10

10K1201: whiteboard, projector, hearing loop.

10K1203: whiteboard, projector, hearing loop.

100195 Aula (Eva von Bahr): chalk boards/whiteboards with adjustable heights, projectors (2 pcs), document camera, wireless, handheld microphones (1 pcs), wireless headsets (3 pcs), podium microphones (4 pcs), Catchbox microphones (2 pcs), preview monitor, connection for external computer with sound, video conference (1 camera lecturer), video conference (1 camera audience), hearing loop. View room photo jpg, 4 MB..

101121 (Sonja Lyttkens): chalk boards/whiteboards with adjustable heights, projectors (2 pcs), document camera, wireless, handheld microphones (1 pcs), wireless headsets (3 pcs), podium microphones (2 pcs), Catchbox microphones (2 pcs), connection for external computer with sound, video conference (1 camera lecturer), video conference (1 camera audience), hearing loop. View room photo jpg, 4 MB..

101125, digital ALC room: whiteboards with adjustable heights, large, interactive screens (ALC, 4 pcs), HDMI connection with adapter ring. View room photo jpg, 4 MB..

101127, analogue ALC room: whiteboards with adjustable heights, interactive screens (ALC 75", 2 pcs), HDMI connection with adapter ring, whiteboard at each group. View room photo jpg, 4 MB..

101130, analogue ALC room: blackboard with adjustable height, projectors, stationary e-meeting equipment (Zoom), wireless headset, Catchbox microphone, HDMI connection with adapter ring, hearing loop, whiteboard at each group (4 pcs). View room photo jpg, 4 MB..

101132, digital ALC room: blackboard with adjustable height, interactive screen (ALC 65", 8 pcs), projectors (2 pcs), e-meeting equipment (Zoom), wireless headset, Catchbox microphone, HDMI connection with adapter ring, hearing loop. View room photo jpg, 4 MB..

101136 (Evelyn Sokolowski), analogue dividable ALC room: chalk boards/whiteboards with adjustable heights, projectors, whiteboards at groups, wireless headset, Catchbox microphone, connection for external computer with sound, hearing loop. View room photo jpg, 2 MB..

101142, digital ALC room: whiteboard with adjustable height, interactive screens (ALC, 6 pcs), interactive screens at each group. View room photo jpg, 4 MB..

101146, digital ALC room: whiteboard with adjustable height, interactive screens (ALC 6 pcs), interactive screens at each group. View room photo jpg, 3 MB..

101150, analogue ALC room: whiteboard with adjustable height, whitebords on wheels (3 pcs), two large interactive screens. View room photo jpg, 4 MB..

101158, analogue ALC room: whiteboard with adjustable height, whiteboard at each group, two large interactive screens. View room photo jpg, 4 MB..

101162, digital ALC room: whiteboard with adjustable height, interactive screens (ALC, 6 pcs), interactive screens at each group.

101166, analogue ALC room: whiteboard with adjustable height, two large interactive screens, whiteboard at each group. View room photo jpg, 4 MB..

101172, digital ALC room: whiteboard with adjustable height, interactive screens (ALC 6 pcs), interactive screens at each group. View room photo jpg, 4 MB..

101190, analogue ALC room: blackboard with adjustable height, whiteboard at each group (4 pcs), projectors, wireless headset, Catchbox microphone, connection for external computer with sound, hearing loop (IR transmitter/reciever). View room photo jpg, 4 MB..

101195 (Heinz-Otto Kreiss): chalk boards/whiteboards with adjustable heights, projectors (2 pcs), document camera, wireless, handheld microphones (1 pcs), wireless headsets (3 pcs), podium microphones (2 pcs), Catchbox microphones (2 pcs), connection for external computer with sound, video conference (1 camera lecturer), video conference (1 camera audience), hearing loop (IR transmitter/reciever). View room photo jpg, 4 MB..

101258, digital ALC room: whiteboard with adjustable height, two large interactive screens, interactive screen at each group. View room photo jpg, 4 MB..

101260, digital ALC room: whiteboard with adjustable height, two large interactive screens, interactive screen at each group. View room photo jpg, 4 MB..

103130: interactive screen (65"), stationary e-meeting equipment (Zoom), connection for external computer with sound. View room photo jpg, 2 MB..

104130 (Ada Lovelace): whiteboard, projector, connection for external computer with sound. View room photo jpg, 2 MB..

105130 (Elsa-Karin Boestad-Nilsson): whiteboard, projector, connection for external computer with sound. View room photo jpg, 3 MB..

106130 (Gustav de Laval): whiteboard, projector, connection for external computer with sound. View room photo jpg, 2 MB..

106150 (Fakultetsrum 1): projector, screen (75"), connection for external computer with sound, mobile e-meeting equipment (Zoom). View room photo jpg, 4 MB..

Event areas

We have three event areas: one in Building 10 and two in Building 1. These areas are suitable for larger, fair-style events and poster exhibitions.

There are also designated areas outside the Heinz-Otto Kreiss, Sonja Lyttkens, Polhemsalen and Häggsalen lecture halls where tables can be set up, for example for serving refreshments or displaying individual digital poster screens.

Tables for these areas can be collected by users from the trolleys with loan tables located near the lecture halls. After use, the tables should be cleaned and returned to the trolley.

Event area house 1

Event area RICH-speglar and Event area Siegbahn

Approximate location of the event areas in Mazemap.
The event area is located adjacent to Siegbahnsalen.
The RICH-speglar event area is well suited for events where you wish to engage or attract passers-by.
The Siegbahn event area is suitable for mingling and/or poster exhibitions in connection with events held in the Siegbahn.

Zoom image

Eventyta RICH-speglar

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Eventyta Siegbahn

Event area house 10

Event area Stora ytan house 10

Approximate location of the event area in Mazemap.
The event area is located adjacent to the Eva von Bahr Lecture Hall / Auditorium.
This event area is suitable for both smaller and larger events, poster exhibitions and fairs.

Zoom image

Eventyta sedd i riktning mot Eva von Bahr

How do I book tables, chairs and other equipment?

Please review the list below of the event equipment we offer, and then email the Event and Venue Booking Service to let us know what you would like to borrow.

Event equipment

Tables

Number available: 50

151x74 cm

Chairs

Number available: 90

Standing table

Number available: 42

21 with a black top
21 with a wood coloured top (bamboo)

Poster screens

Number available: 60

100x140 cm
Room for poster in A0 format

A-boards

Number available: 10

Suitable for posters in 50 × 70 cm format

Information stand (A4)

Number available: 22

Suitable for information in A4 format

Bin stand

Number available: 25

Foldable

I have booked a venue and event equipment – what happens next?

We look forward to welcoming you to the Ångström Laboratory! There are a few things to keep in mind in preparation for your event. To assist you, we have put together a checklist.

If you have any questions, you are always welcome to contact us via the Event and Venue Booking Service mail.

Preparing for your event

Borrowing equipment - It is possible to borrow event equipment such as tables, chairs, poster screens and more. Please email the Event and Venue Booking Service to let us know what you need. Please read more about AV equipment below.
Locked venues - Lecture halls named after individuals are locked after 5.30 pm. Meeting rooms are always locked. You can borrow an access card from the reception desk.
Cloakroom - There is an option to hang outerwear and store luggage in a room on level K1 in Building 10 (room 10K1123). Access to this room is provided via a loan access card from reception. The University does not accept responsibility for personal belongings, whether stored in locked areas or not. We recommend not leaving valuables in the cloakroom.
Food and drink in lecture halls - It is important not to leave any traces of food or drink, such as litter or food odours, that may disturb subsequent activities in the venue. We recommend simple food options such as sandwiches or salads. Serving buffet-style meals or food eaten from plates is not permitted in lecture halls.
Furniture layout - Always restore the venue according to the seating plan displayed near the exit and dispose of waste at the nearest waste-sorting station.
Notices and information - Notices may be placed in designated holders outside the lecture halls or on walls using adhesive putty, which can be borrowed from reception. You can also borrow A4 information stands or A-boards via the Event and Venue Booking Service mail. Please remember to remove all materials after the event. Tape must not be used on walls, windows or other surfaces.
Ventilation - Comfort ventilation is active on weekdays between 6 am and 6 pm. At other times, you can manually activate comfort ventilation during your event using the nearest ventilation control button. Ventilation will then run for a fixed time period.
Valuables - Please remember never to leave valuable items unattended.
Safety - The person responsible for organising an event at Uppsala University is also responsible for on-site safety. There is guidance available for conducting safety assessments, as well as a risk assessment form.

AV equipment

Our teaching rooms and meeting rooms are normally equipped with connectivity options for personal laptops via HDMI and USB-C. If your device requires a different type of connection, you are responsible for bringing any necessary adapters to connect to the room's display or projector.

Please note that teaching rooms and meeting rooms are not equipped with presentation computers. Unfortunately, it is also not possible to borrow such equipment on site.

If you are planning to hold a remote or hybrid meeting, we recommend contacting us well in advance to ensure that the required AV equipment is available in the room you have booked.

For information about the technical equipment available in a specific room, or to arrange start-up support before a meeting or teaching session, please contact our AV technicians by email.

Safety briefing

We recommend that you begin your event with a brief safety briefing for participants, including the following information:

Emergency number 112 in case of immediate danger to life, health or property
The University’s emergency number +46 (0)18 471 25 00 in case of a serious incident or urgent need for security support
The nearest emergency exits, both from the venue and from the building
The Ångström Laboratory’s evacuation procedures (see our evacuation information pages for more details)
The nearest defibrillator (there are three on the entrance floor; locations are shown on Mazemap)
First aid boards (often located near toilet areas)
The event’s designated safety contact person.