Managing grant funds
Congratulations on your research grant!
When your project has been funded you will enter into an agreement and, later on, report the project to the funding agency.
Eventually, your findings should be shared with colleagues and peers, and perhaps with the general public.
Here we present information regarding the handling of contracts, reporting the project and disseminating your results.
You can also contact Research Support with questions regarding post-award activities.
Manage your award
The first step to receiving the grant is to sign the contract. Subsequently, during the project, you may want to strengthen your collaborations and identify potential innovations. Eventually, you should report the scientific results and the financial outcome should be reported to the funding agency. Always make sure to read the funder’s guidelines regarding reporting early on.
Contract and research agreement
Different funding agencies require different procedures for signing the contract and receiving a grant. Most often, your department will handle this and your Head of Department will sign the contract.
However, for certain funders, when the grant amount exceeds a specified limit, or when parties other than Uppsala University are involved, the Head of Department may not sign the contract. Instead, it must be signed be the Vice-Rector or the Vice-Chancellor. For instance, this applies to contracts involving EU funding, federal American funding, and research grants/commissioned research exceeding 10 MSEK. Read more about who is authorized to sigh what in the Order of Delegation.
These contract require several administrative steps before they can be signed. Note that most contracts have to be reviewed by the Legal Affairs Department.
Together with the University's Legal Affairs Department, Research Support can help you develop any necessary legal agreements for your project. Make sure to contact us early on in the process.
Questions regarding intellectual property rights and ownership often have a central place in collaborations between academic researchers and companies and/or other organisations. For most research projects, you as a researcher in Sweden will own the rights to your research results ("professor's privilege").
In cooperation with the Legal Department, UU Innovation and the Division for Research and Partnership Support can help you with advice, working models and agreements in projects that involve larger collaborations and intellectual property.
Support for project coordination
For larger projects requiring substantial coordination (for example some EU-funded projects), Research Support can guide both research leaders and project coordinators in how to coordinate the project effectively.
Collaboration support
The Division for Research and Partnership Support can provide concrete help to support and strengthen your collaboration with non-academic organisations – from helping to develop consortia agreements including IP management, and proactively identifying potential innovations, to organising workshops and seminars.
Reporting
Generally, you have to submit both a scientific and a financial report of your project. As a researcher, you are responsible for submitting the scientific report at a requested time. The scientific report could be required at specific occasions during the project but most commonly it is required when the project has been finished.
Note that all reports on projects funded by American federal agencies require the involvement of Research Support.
For the financial report, please contact a financial officer at your department.
Have you been granted funding from the EU or American funders?
These funders have particular regulations that you and the University must follow when you receive grants from them. Read more below about what applies to each funder, and make sure to contact Research Support. Research Support also offers extra help in managing your grant from these funders.
Share your results
When you get results from your project, you need to disseminate them to the scientific community and perhaps also communicate them to the outside society. You may also want to communicate them to the general public. Sometimes you can exploit the results through commercialisation.
Also important to consider
Research data management
The University provides support for producing data management plans, as well as resources and support for storing, analysing and archiving research data.
Research ethics
During the project, you have to make sure that irreproachable procedures are followed and that all necessary ethics approvals and other permits are in place. Also, when research findings are disseminated and communicated, good research conduct should be considered, for instance, regarding authorship for scientific papers.
Export control in research
Uppsala University is obliged to have the requested permits in place, if the University exports, transfers or mediates controlled items with dual-use. Dual-use items include “items, including software and technology, produced for civil use that may also be used in the production of weapons of mass destruction or military equipment.” To export (physically or electronically) a dual-use item out of the EU you will need export authorization.
Contact
- Do you have any questions about research funding, calls for proposals, applications or support? Please contact a research adviser.
- Humanities and Social Sciences – contact a research adviser
- Medicine and Pharmacy – contact a research adviser
- Science and Technology – contact a research adviser