Computer glasses and safety glasses
University staff should have a good ergonomic working environment. That is why you are eligible to receive computer glasses or safety glasses.
Your department or unit will cover the cost of both the eye test and the glasses. If you choose to add certain extras beyond the agreement, you will need to pay for these yourself.
The instructions below apply if you require computer glasses, safety glasses or protective eyewear under the government framework agreement.
Information about computer glasses and safety glasses
All employees working more than one hour a day with VDU work are entitled to an eye examination and, if necessary, to glasses for VDU work.
Safety glasses are provided when normal safety glasses cannot be combined with prescription lenses, e.g. for laboratory or workshop work. Computer glasses and safety glasses, including eye examinations, are paid for by the employer and are the employer's property. Ordinary reading glasses are not covered.
All lenses must be hardness and anti-reflective treated. Other extras are paid for by the employee, such as coloured lenses or other types of frames than those included in the contract.
Please note
Computer glasses and safety glasses shall be free of charge for all employees (apart from the above additions, which you can choose to add and pay for yourself). The glasses shall be free of charge, regardless of vision impairment. If you have vision impairments other than those specified in the agreement (e.g. higher refractive index), the supplier will provide a cost estimate for the glasses. The cost estimate must be approved by your manager before you order the glasses. If necessary, your manager can contact the HR division's specialists for advice.
Step 1 Inform your manager or local HR at your department or equivalent
If you feel you need work-related glasses, you should inform your manager or the local HR at your department or equivalent, before booking an eye test. Let them know that you will be booking an eye test and, if necessary, order glasses under the government framework agreement.
Step 2 Find out which supplier to use
- Open the link (avropa.se) and then the “Instruktionsfil för avrop” (instruction file). (The procedure described below is also outlined in the file.)
- Select the tab corresponding to the relevant product category.
- Select the location based on your workplace, place of residence or business travel destination – filter for the location under column A, row 9.
If there is no optician’s in your area: select the nearest town or city. - Select the highest-ranked provider in your area.
Once you have selected your area, the ranking of providers will appear in the yellow box (step 2 in the instruction file). This means that you cannot choose which provider to contact first.
You can filter for the supplier in column B, row 9. Contact details for the opticians’ shops are also provided there.
Step 3: Book an eye test
Book an eye test with the highest-rated provider. You can book online, by phone or by visiting the shop.
If you require an optician to be physically present in the shop, you must book by phone and make this clear. If you have accessibility requirements, you should book an appointment at an optician’s that meets these (this is specified in the instruction file).
Important when booking with Synsam
When booking with Synsam, under ‘Company details’ you must select "Eget underlag/utlägg". A requisition will later be sent via Proceedo (see step 5 below), which means you do not need to bring a paper requisition to the eye test.
Step 4 When you are allowed to proceed and book an appointment with the next provider
You may proceed to the next provider in the ranking if
- The provider’s optician shops do not meet the necessary accessibility requirements, or
- The provider cannot offer an appointment within
- 10 working days, or
- 20 working days, if you require an optician to be physically present during the eye test.
To be able to move on to another supplier, you must have checked availability at at least three opticians’ shops, if the supplier has three shops in the area.
Step 5 Order an eye test in Proceedo
Once you have booked an appointment, you must place an order for an eye test in Proceedo. If you do not have authorization to place an order, contact the procurement coordinator at your department or equivalent. Once the order has been approved by the responsible manager, a requisition is automatically sent to the supplier via email. The requisition replaces the previous paper requisition and applies to both the eye test and, if the eye test indicates a need, work-adapted glasses.
Step 6 When you arrive for your eye test
When you arrive for your eye test, please state your name and provide the details requested. The optician’s will then be able to locate the referral sent via Proceedo.
Step 7 Glasses outside the framework agreement
If the eye test shows that you need glasses with a higher refractive index than that included in the framework agreement, a cost estimate will be sent to your line manager for approval before the glasses are ordered.
Contact
- If you have any questions regarding computer glasses, safety glasses or protective eyewear, please contact the local HR at your department or equivalent. If you have any questions regarding ordering via Proceedo, please contact inkop@uu.se