Payroll processing

A payroll process or a so-called monthly adjustment is performed in connection with each salary payroll. This means that every registration done since the previous payroll process, before the deadline in the current month, becomes definitive. Information on salaries and employment information is updated and all salary calculations, which show the salaries paid out the current month, are performed.

Functionality in Primula during payroll processing

• Between 7 am on the business day before the payroll process and 3 pm the same day, the system is not available as payroll checks are being conducted to ensure accurate salary payments.
• Between 3 pm on the business day before the payroll process and when information on the payroll process completion is published, the functionality in Primula is limited. During this period, the following functions cannot be used:
  
  1. Salary calculations (neither for a group, individuals nor ongoing cases)
  2. Finalising cases
  3. The information field cannot be shown for the current month in Primula client
  4. The menu options under ”Lönehantering” [wage management] cannot be selected in Primula client

Deadline for cases and payroll basis documents in Primula

Payroll-related cases in Primula and other salary-affecting documents must be submitted to the Payroll Department no later than the 5th of the month, or the next business day if the deadline falls on a public holiday, to be included in the current month’s payroll process. A deadline is necessary to allow time for reviewing, coding, and approving payroll cases before the payroll run.

The deadline for certain cases where approval is the final step in the case flow is on the business day before Primula closes before the payroll run, according to the schedule below.

Read more about workflows in Primula here

Cases reported after the deadline will be processed in the next payroll process.