Register hourly remuneration - exam attendant
Guide for how to register hourly remuneration for an exam attendant.
Select type of hourly remuneration to report. If work has been done for several departments/equiv. create a new form for each department.
Register information in all fields. Click on New line to report more dates and remunerations. NOTE: create a maximum of 20 lines per form. Then select Calculate and Save to ensure that you can continue your reporting at your next login.
State which department/equiv. the case should be sent to. NOTE: It is very important that you send correctly to get your salary on time, ask your contact person if you are unsure.
Conclude by submitting the case/s at the end of each month - at the latest on the 1st of the following month. Example: Hours worked in January should be reported no later than February 1st for payment in February.
Log in to Primula web
Log in to Primula web and clivk on My page.
Select header
Select header Hourly wage in the left hand menu.
Select form
Select Exam attendant hourly remuneration in the drop-down list
Select type of hourly remuneration
Select which type of remuneration to report in one of the grey fields in the form. Click on the plus-sign named Hourly remuneration other.
Fill in basic information
State the date for the relevant day of work. Create your report in a chronological order.
State type of remuneration. Begin by reporting hours worked as “1. Exam attendant” (does not apply to regularly employed exam attendants). Create two lines if reporting both remuneration types. Then create yet another line to report whether you have had “Main responsibility more” or “Main responsibility fewer”. Create a line for each new date and remuneration type.
State number of hours, reporting only for each quarter or part of a quarter (see below). Note that hours are written in a decimal format:
15 minutes = 0,25
30 minutes = 0,5
45 minutes = 0,75
1 hour = 1,0
1 hour and 30 mins = 1,5
State the times which you have worked, using the format hh:mm-hh:mm e.g 08:00-09:30.
State the location in which the work was done and any other relevant information in Info on working period. Maximum number of positions in the field is 30.
Calculate
Select Calculate at the bottom of the form for each line registered.
This is important, since the form’s content is limited.
If you receive the warning message “The case contains too many lines, and must be divided into two”, remove the last row you entered, and re-calculate the case to ensure that the number of lines is OK. Save the case. Then continue your report in a new case (see below under the heading “Create new case”).
New line
When you have calculated the case, you may create a new line. Select New line when reporting more remuneration types and dates. Reporting must be done by date; you may not report remuneration for several dates on the same line.
Note that a maximum of 20 lines can be created in a case.
If you want to remove a line, select Remove line.
Create a new case by clicking on the green plus-sign icon.
Save
Select Save at the bottom of the case when you have completed your report. You may report your worked hours continuously during the month, but it is important to save the case after each occasion of reporting to ensure that your case is still open the next time you log in to Primula web.
To find your saved case, log in to Primula web and select header Hourly wage. If you have several cases, select case in the drop-down list or flip between cases using the arrows.
Contact information
State the name of your supervisor or contact person.
Calculate
Select Calculate again to see the result of the contents of the lines that you have reported. Examine the date, number of hours and wage per hour after you have calculated to ensure correspondence with the expected result.
Ignore the Account warning to the right.
A standard tax of 30 % is deducted. If you have notified the Payroll Unit of another tax percentage, the system takes this into account.
Create form
Select Create at the bottom of the case, then press the blue link to retrieve a form with the collected information on what has been registered. This form may be saved on your computer or printed.
Create new case
If you have created a case that is now full, and you need to continue in a new case, select the plus-sign icon, then select the relevant form and continue in the case as above.
Select department/equiv.
When you have completed the report for the working period, submit your case/s to the department/equiv. that will carry the cost for the hourly remuneration. NOTE: It is very important that you send correctly to get your salary on time, ask your contact person if you are unsure.
If you have worked as an exam attendant for the Buildings division [Byggnadsavdelningen], submit your case to “995 Tentamenverksamhet” If you have worked for another department/equiv., you must select the correct department/equiv. that is paying the costs in the drop-down list Send case to administrator at.
If you have an employment as an exam attendant, you do not have to select department/equiv., if your case should be submitted to organisational unit 995. In this case, you create the case using your normal employment at 995. When the case is complete, select Submit.
However, if you have worked for a department other than 995, select
99 Reimbursements/travel other unit, when given the choice before starting the case. Here, you must also state to which department the case should be submitted.
Submit
When you have completed your hourly wage remuneration report for the month, select Submit. NOTE: It is very important that you send correctly to get your salary on time, ask your contact person if you are unsure.
You should only submit the case when you have registered the working periods for the entire month; however, the report should be submitted no later than the 1st of the following month.
Select OK when you receive the message “No A/C coding”. Coding is done in the next step, after you have submitted the case.