Apply for an Erasmus grant

All Erasmus exchange programme students receive a grant of between EUR 360 and EUR 420 per month, insurance through Kammarkollegiet (Legal, Financial and Administrative Services Agency), and the opportunity to take a language course.

The first step is to apply for an exchange position through the Division for Internationalisation or your department/faculty. When you have been offered and accepted a placement by the Division for Internationalisation or your department/faculty you need to submit a grant application. The grant application contains information about the length of your stay and your bank account details so that we can calculate and pay the grant.

In order for you to receive a payment, you must

  • meet the requirements of the Division for Internationalisation or the department/faculty for taking part in the student exchange
  • be registered as a full-time student at Uppsala University at the time of application and intend to receive your degree from Uppsala University.
  • have completed a minimum of 60 credits, though certain departments require more, before departure. For doctoral students participating in the Erasmus Programme to conduct research, the research must be part of their PhD programme.

You can receive the Erasmus grant on multiple occasions. However, there is a limit on the number of days for which you can receive the grant.

The eligibility requirements to apply for the grant for Erasmus Studies are as follows:

Erasmus grant applications will not be approved if the Swedish Ministry for Foreign Affairs, MFA, is advising against international travels due to the spread of the Covid-19 and/or if there’s a decision by the Vice-Chancellor regarding international student mobility at the planned start date for the mobility. And if there is an advise against travel to a specific country/specific countries due to Covid-19 no Erasmus grants will be approved to those countries. All grant approvals are therefore conditional.

  • You apply for an exchange place in the Erasmus Programme through your department or at the Division for Internationalisation. When you have been nominated for an exchange you can apply for a grant.
  • You are registered as a full-time student at Uppsala University at the time of application and intend to receive your degree from Uppsala University.
  • You have completed a minimum of 60 credits, though certain departments require more, before departure. For doctoral students participating in the Erasmus Programme to conduct research, the research must be part of their PhD programme. 
  • You may take part in the Erasmus programme as a student and/or trainee for a maximum of 12 months in each education cycle (Bachelor, Master’s and doctoral levels). According to the regulations, one month is counted as 30 days, which means that a student may receive the grant for a maximum of 360 days. You may participate in the programme as many times and study at as many different higher education institutions (HEIs) as you like, provided that you are nominated for an exchange and the period does not exceed a total of 12 months (360 days). Previous participation in the Erasmus programme as a student or trainee, even through a different Swedish or European HEI, will be counted towards the 12 months.
  • The minimum period for exchange studies is 3 months (90 days), though shorter periods may be approved if the official length of the semester at the host HEI is shorter than 90 days.
  • Students pursuing longer academic programmes that are not divided into cycles, such as medical school, are permitted to spend a total of 24 months abroad over the course of the entire programme.
  • You may not receive other funding from the EU during the same study period.

Due to Covid-19 students who are applying for the Erasmus grant are recommended to:

  • Apply for an Erasmus grant 1-31 May for student mobilities planned for the autumn of 2020
  • Follow the development, both via the UU web and the Swedish MFA.
  • Immediately notify the Division of Internationalisation of all and any changes that might occur by email: erasmus@uu.se for example concerning start date/teaching methods (for example online learning)
  • Look into the insurance coverage, the insurance provided by UU: Student UT, is only valid in the host country for the exchange studies

The grant

The grant is a subsidy intended to cover extra expenses associated with living abroad and will not provide full coverage. The size of the grant varies from year to year. The grant is calculated based on a daily amount and all students travelling from Swedish HEIs receive the same amount.

The exchange rate used is always the exchange rate at the date when the funds were received by Uppsala University from the EU-commission. Therefore the exchange rate may be more or less than the current exchange rate at the date when you receive your grant.

For studies that are completed before May 31, 2021

Country

National level of grant (€/month, 30 days)

Group 1 *

420

Group 2 **

360

For studies that are completed after May 31, 2021

Country

National level of grant (€/month, 30 days)

Group 1 *

460

Group 2 **

400

* Group 1, program countries with higher living costs:
Denmark, Finland, Iceland, Ireland, Lichtenstein, Luxemburg, Norway, the UK
** Group 2, program countries with lower living costs:
Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Malta, the Netherlands, North Macedonia, Poland, Portugal, Rumania, Slovakia, Slovenia, Spain, Turkey

The United Kingdom left the EU between the January 31 and February 1 2020. UK remains in the Erasmus programme at least until May 31 2022. Therefore outgoing students/trainees to the UK should apply for an Erasmus grant.

PLEASE NOTE! You can also receive extra funds if...

  • …you study abroad with children. Students who do an exchange as Erasmus students with their accompanying children receive a special top-up of EUR 200 per month. Please indicate this in the grant application in MoveON and the International Office will contact you.
  • …you study with a disability. Students with physical, mental or neuropsychiatric disabilities may receive additional funds for the extra expenses incurred in connection with their Erasmus exchange. Please indicate this in the grant application in MoveON and the International Office will contact you.
  • …you take the train to your study destination. Each semester Uppsala University offers a number of travel grants of EUR 190 (approx. SEK 2,000) each for students who choose to take the train to their study destination. If there are more applicants than grants available, randomized selection will be used to choose successful candidates. Students may use the EUR 190 to buy a one-way train ticket or use it as a contribution for an Interrail pass. If you choose to travel by Interrail pass to your study destination and you stop along the way, remember that you will need an additional insurance for this period. The insurance provided by Kammarkollegiet only covers the most direct trip possible.
    See more information about tickets at SJ's website. Indicate this information in the grant application in MoveON.

Insurance

All students who participate in exchange studies through an exchange agreement are covered by Kammarkollegiet’s Student UT insurance policy provided that their studies are registered in Ladok. You can check your registration in the Student Portal.


Language course – Online Linguistic Support (OLS)

Students who take part in exchange studies through the Erasmus programme are offered a language course. The course is completely online, and it is possible to start the course before your departure.

Guide Erasmus studies

The grant application period for Erasmus Studies is

  • 1 May – 31 May for studies beginning in the autumn.
  •  1 November – 30 November for studies beginning in the spring.

Follow the instructions below to submit your application, as well as necessary information to guide you before, during and after your exchange.

Step 1 - Application
Step 2 - Before Erasmus
Step 3 - During Erasmus
Step 4 - After Erasmus
Important documents

Contact – grant-related questions

DROP-IN HOURS

You can meet with the Unit for International Mobility for questions about the Erasmus grant.

Mondays - Fridays 13:00 - 14:00 during semester dates.

Location: Due to the Covid19 outbreak all drop-in hours have moved online to Zoom. When you enter the Zoom meeting you will be placed in the waiting room until it is your turn. In the meeting you may use audio and video if you like but may also use the chat function.

To drop-in

Please read through our Frequently Asked Questions. If you can't find the answer to your question please write to erasmus@uu.se.

For additional information about how to apply for the exchange studies, see www.uu.se/studyabroad and/or speak with the international coordinator or study counsellor at your department.

Tips and links

The Erasmus Student Network (ESN) has published a guidebook that can be helpful for outbound students.

Erasmus Student Charter describes your rights and obligations as a grant recipient.

Uppsala University’s Erasmus charter is available here.

Uppsala University’s Erasmus Policy Statement is available here.